How to set up a vehicle for use at a Driver Control Station (DCS)
This article explains the process required to setup a vehicle so that it can be processed at a DCS. This can either be used to preset transactions for use on a Basic DCS, or to limit the drivers screen interaction on an Advanced DCS.
Vehicles and Dallas Tags on a Basic DCS
If a vehicle is being processed at a Basic DCS with a dallas tag, all possible transaction items must be set as default. When a vehicle requires multiple options for product, client, source or destinations, a unique vehicle record and unique dallas tag will need to be created for each possible scenario.
For an Advanced DCS, only one vehicle record is required, because product selection can be done on screen.
Creating a vehicle with an Electronic ID
To assign a dallas tag to a vehicle record, follow the steps in this article.
Once the tag has been applied to the vehicle follow the next series of steps to apply default items.
License Plate and Actual License Plate
If a vehicle has multiple possible scenarios that require multiple dallas tags then the License Plate value for the vehicle should identify the what the vehicle is configured for. This is because the License Plate value must be unique and it also helps identify which tag was used for a transaction.
So that the correct license plate can be recorded against the transaction there is an additional field called Actual License Plate. This can be used to record the real license plate for this vehicle record. This is important for regulatory reporting where the government body requires the vehicle license plate.
Default Values
The default values for a vehicle record are configured through the Manage Favorites feature available through the button next to the apply button.
Note: It is possible to set defaults using the drop down boxes in the vehicle settings however this is a legacy process and vehicles should make use of the favourites feature to provide defaulting.
Default Client
The first item to set up is the default client. This if the first option when the 'Manage Favourites' button is selected.
Locate the client in the list on the left side and then double click to add it to the right or select it an press the Add button. For a default to occur there must only be only one item in the right list.
Default Product
The next item to setup is the product. To see this, use the drop down box change the Favourite Type at the top of the Favourites screen.
Locate the product in the list on the left side and then double click to add it to the right or select it an press the Add button. For a default to occur there must only be only one item in the right list.
Default Source and Destination
If the products are already configured for default source and destination locations then this step will not be required. However, if its possible for a products to come from and go to multiple locations then this step is required.
To see source and destinations you will need to change the Favourite Type at the top of the Favorites screen.
Locate the location in the list on the left side and then double click to add it to the right or select it an press the Add button. For a default to occur there must only be only one item in the right list.
Make sure to do this for both source and destination location if required.
Testing a vehicle record
Once the vehicle has been configured it can then be tested by either selecting the vehicle in Ticketing using the License Plate or, if possible, by scanning the dallas tag set on the vehicle.
Once the vehicle is selected, the ticket should be automatically populated with the default values defined against the vehicle.
If any required values are missing then this vehicle will be able to store the ticket.
If you require any assistance with the above steps, please reach out to our support team.